Revolutionize the Manner in Which Your Teams Communicate and Collaborate
Today’s office has advanced far past the standard conference room. A modern day organization requires a smart meeting space that will allow for hybrid collaboration, wireless presenting, perfect video conferencing and effective communication. Whether your purpose is client
65presentations, strategy sessions among your own team, or collaborating with distant teams, having the proper meeting room solution installed can make all the difference.
Xplus Digital assists organizations in the UAE with designing and implementing a complete meeting room solution according to the needs of the particular work space, size of the team and business.
What Is a Meeting Room Solution?
The meeting room solution integrates various technology components into an integrated environment that allows teams to work together, communicate, and present effectively.
The standard components of a corporate meeting room comprise of:
- Interactive display or large presentation screen
- Video conference camera
- Professional audio systems
- Wireless presentation system
- Digital white boarding
- Room scheduling solutions
- Control systems
- AV Integration
Rather than having different individual systems working independently, companies should integrate these technologies into a single system.
Why Businesses in the UAE Are Upgrading Their Meeting Rooms
Organizations from Dubai, Abu Dhabi, Sharjah, and all over UAE are going for hybrid working and digitalization. Traditional meeting room solutions tend to fail when it comes to collaborating with remote attendees, which leads to ineffective communication and decreased productivity.
Advantages of modern meeting room solutions include:
- Effective collaboration of office-based and remote workers
- Business presentations for the clients
- Rapid decision-making
- Wireless content sharing
- Videoconferencing
- More effective meetings
- Improved employee experience
The ROI for companies that use meeting rooms regularly will be higher productivity and better communication.
Key Components of a Modern Meeting Room
Component | Purpose |
Interactive Display | Present, annotate, and collaborate in real time |
Video Conferencing Camera | High-quality video for remote participants |
Conference Microphones | Clear voice pickup across the room |
Professional Speakers | Crystal-clear audio during meetings |
Wireless Presentation System | Share content without cables |
Collaboration Software | Integrates with Microsoft Teams, Zoom, and Google Meet |
AV Control System | Simple one-touch operation |
Meeting Room Solutions for Different Office Sizes
Small Meeting Rooms (2-6 Persons)
Perfect for startups and executive cabins.
Recommended Equipment:
- Interactive Display of 55″-65″
- USB Conference Camera
- Speaker Phone
- Wireless Presentation System
- Approximate cost: AED 6,000 – AED 15,000
Medium Meeting Rooms (6-12 Persons)
Useful for departmental and client meetings.
Recommended Equipment:
- Interactive Display of 75″
- Auto-Framing Conference Camera
- Ceiling/Microphones on table
- Professional Speakers
- Wireless Collaboration System
- Approximate cost: AED 15,000 – AED 35,000
Large Board Rooms (12+ Persons)
Ideal for executive meeting and presentation.
Recommended Equipment:
- Interactive Display/LED Video Wall of 86″
- AI Enabled PTZ Camera
- Ceiling Microphone Arrays
- DSP Audio System
- Touch Room Controller
- AV Control
- Approximate Cost: AED 35,000+
Actual cost will depend upon the room size, selected brands, and other parameters. Please get a customized quote from Xplus Digital.
Features Every Modern Meeting Room Should Have
These are some of the key features that need to be considered when upgrading the meeting room:
- 4K Ultra HD Display
- Wireless Screen Sharing
- Whiteboard interaction
- Camera tracking using AI technology
- Noise cancellation
- Compatibility with Microsoft Teams and Zoom
- Cloud Meeting
- Touch Collaboration
- Device Management from a Remote Location
- Enterprise connectivity
Choosing the Right Display for Your Meeting Room
The display forms the highlight of every meeting room. Things that need to be taken into account are:
- Size of the room
- Distance of viewing
- Number of attendees
- Brightness level
- Touch screen functionality
For teams that engage in a lot of brainstorming and annotation of documents, or training sessions, interactive displays offer far more advantages compared to traditional screens.
Companies seeking Meeting room displays in Dubai should go for options that are suited to their room sizes and collaboration needs in the long run rather than just going by cost factors.
Also, firms looking for Meeting room interactive screens will find touch screens beneficial.
Real Project Spotlight: Meeting Room Setup for 21 Holdings Expo 2020 Managing Company
In Xplus Digital, we firmly believe that every meeting room should be constructed on the basis of how an organization interacts. For instance, we recently delivered an excellent solution for the meeting rooms of 21 Holdings Expo 2020 Managing Company in Dubai.
After having analyzed the needs of the client regarding interaction, we proposed the use of a solution which includes MAXHUB V Series Interactive Display with professional Bluetooth Audio System. The purpose was to provide an environment which would facilitate presentations, brain-storming sessions, hybrid meetings and daily interactions with ease.
Project Highlights
Requirement | Solution Delivered |
Interactive presentations | MAXHUB V Series Interactive Display |
Wireless collaboration | Built-in wireless screen sharing |
Better meeting audio | Professional Bluetooth speaker solution |
Easy collaboration | Interactive whiteboard and annotation tools |
Hybrid meetings | Compatible with Microsoft Teams and Zoom |
Professional installation | Complete supply, installation, configuration, and testing by Xplus Digital |
The newly built meeting room allows workers to make wireless presentations, annotate documents, perform video conferences and collaborate much more effectively not only with people in the room but with those attending remotely as well. This system creates a neat and contemporary meeting space which is easy for everyone to use without any complicated preparations.
This project is yet another demonstration of how skilled Xplus Digital is in offering customized meeting room systems for corporate offices in the UAE. Instead of merely selling some products, we analyze clients’ workflow and create a comprehensive audio-visual system.
If you have plans to equip an existing huddle room or create a new executive boardroom, we’ll suggest you what kind of interactive display, conferencing gear and professional audio system will suit your company best.
Why Choose Xplus Digital?
Selecting the right AV partner is as vital as the selection of the appropriate AV equipment.
Xplus Digital offers all-inclusive meeting room solutions such as:
- Professional consultancy
- Site survey
- Designing solution
- Supplying world-renowned AV brands
- Installation & configuration
- Training to users
- Annual maintenance services
AV experts at Xplus Digital work in collaboration with organizations and offer them solutions based on their needs and budget constraints.
Why Businesses Across the UAE Trust Xplus Digital
- Comprehensive audio visual solutions from a single source
- Superior international brands
- Professional installation engineers
- Solution tailored for each industry
- Strong after sales support
- Quick implementation throughout the UAE
- Competitive prices with customized quotations
From upgrading a single meeting room to the complete office equipment, we offer you comprehensive solutions that help enhance business communications.
Frequently Asked Questions
What will be included in your meeting room solution?
The comprehensive meeting room solution will usually comprise an interactive display, conference camera, microphones, speakers, wireless presentation, collaboration software integration, and professional AV installation service.
What will be the cost of a meeting room solution in the UAE?
The basic meeting room solutions cost will start from around AED 6,000, whereas boardrooms can be installed for more than AED 35,000 based on the size of the room, equipment, and integration. Contact us at Xplus Digital for quotations.
For which industries would you install a meeting room solution?
The meeting room solution can be installed in corporate office buildings, educational institutions, healthcare institutions, government organizations, hotels and resorts, financial institutions, and training centers.
Which video conferencing software do you support?
All the professional meeting rooms are usually compatible with Microsoft Teams, Zoom, Google Meet, Cisco Webex, and other popular collaboration software.
Do you offer meeting room solution installation in the whole UAE?
Yes. Xplus Digital offers consultation, supply, installation, configuration, and after sales support in Dubai, Abu Dhabi, Sharjah, Ajman, Ras Al Khaimah, Fujairah, and the rest of UAE.
Ready to Upgrade Your Meeting Room?
Not only will a carefully designed meeting room allow your team to project their presentations; it will ensure your team is able to collaborate and communicate at a much more efficient rate. No matter whether your team needs a small meeting room or an executive-level boardroom, Xplus Digital is here to offer you scalable audiovisual services.
Please contact Xplus Digital now to get a professional consultancy and personalized meeting room solutions.
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